| A. SITE SELECTION |
| ( ) |
Design committee meetings |
$________ |
| ( ) |
Pre-convention Travel |
$________ |
| ( ) |
Site inspection expenses |
$________ |
| |
|
Sub-Total A $_______ |
| |
| B. HOTEL ACCOMMODATIONS |
| ( ) |
Sleeping rooms plus tax |
$________ |
| ( ) |
Presidential suite |
$________ |
| ( ) |
Special guest suite(s) |
$________ |
| ( ) |
Officers Accommodations |
$________ |
| ( ) |
Exhibit Hall |
$________ |
| ( ) |
General Session rooms |
$________ |
| ( ) |
Meal function rooms |
$________ |
| ( ) |
Meeting rooms |
$________ |
| ( ) |
On-site company room |
$________ |
| ( ) |
Hospitality suites |
$________ |
| ( ) |
Press room |
$________ |
| ( ) |
Speakers preparatory room |
$________ |
| ( ) |
Storage room |
$________ |
| |
|
Sub-Total B $_______ |
| |
| C. TRAVEL ARRANGEMENTS |
| ( ) |
Airline fares |
$________ |
| ( ) |
Ground transportation |
$________ |
| ( ) |
Taxis and limousines
| $________ |
| ( ) |
Shuttle buses |
$________ |
| ( ) |
Porters |
$________ |
| ( ) |
Skycaps |
$________ |
| ( ) |
Bellpersons |
$________ |
| ( ) |
Staff transportation in area |
$________ |
| ( ) |
Offshore departure tax |
$________ |
| ( ) |
Shipping materials |
$________ |
| ( ) |
Storage |
$________ |
| ( ) |
Special transportation |
$________ |
| ( ) |
Gratuities |
$________ |
| |
|
Sub-Total C $_______ |
| |
| D. FOOD |
| ( ) |
Meals (list individually) |
$________ |
| ( ) |
Banquets |
$________ |
| ( ) |
Dine-around |
$________ |
| ( ) |
Refreshment breaks |
$________ |
| ( ) |
Receptions (list individually) |
$________ |
| ( ) |
Cocktail Parties |
$________ |
| ( ) |
Hors Dī oeuvres |
$________ |
| |
|
Sub-Total D $_______ |
| |
| E. SPEAKERS AND ENTERTAINERS |
| ( ) |
Keynote Speaker(s) |
$________ |
| ( ) |
Seminar Leader(s) |
$________ |
| ( ) |
Workshop Facilitator(s) |
$________ |
| ( ) |
Entertainer(s) |
$________ |
| ( ) |
Spouse Program(s) |
$________ |
| |
|
Sub-Total E $_______ |
| |
| F. AUDIO-VISUAL EQUIPMENT |
| ( ) |
PA system |
$________ |
| ( ) |
Extra microphones and speakers |
$________ |
| ( ) |
Special lighting |
$________ |
| ( ) |
Projection equipment |
$________ |
| ( ) |
Video and audio recording |
$________ |
| ( ) |
Flip charts |
$________ |
| ( ) |
Pads and pencils |
$________ |
| |
|
Sub-Total F $_______ |
| |
| G. RECREATION |
| ( ) |
Golf |
$________ |
| ( ) |
Tennis |
$________ |
| ( ) |
Outings |
$________ |
| ( ) |
Sightseeing |
$________ |
| ( ) |
Other |
$________ |
| |
|
Sub-Total G $_______ |
| |
| H. DECORATION |
| ( ) |
Banners |
$________ |
| ( ) |
Special signs |
$________ |
| ( ) |
Flowers and plants |
$________ |
| ( ) |
Banquet set-up |
$________ |
| ( ) |
Center pieces |
$________ |
| ( ) |
Stage set-up |
$________ |
| ( ) |
Stage backdrop/drapery |
$________ |
| ( ) |
Stage lighting |
$________ |
| ( ) |
Props, sets for theme |
$________ |
| |
|
Sub-Total H $_______ |
| |
| I. Printing |
| 1. Pre-Convention |
| ( ) |
Writers |
$________ |
| ( ) |
Graphic design |
$________ |
| ( ) |
Promotional pieces |
$________ |
| ( ) |
Preregistration forms |
$________ |
| ( ) |
Ticket order forms |
$________ |
| 2. Mailings |
| ( ) |
Paper |
$________ |
| ( ) |
Printing |
$________ |
| ( ) |
Envelopes |
$________ |
| ( ) |
Handling |
$________ |
| ( ) |
Postage |
$________ |
| 3. Convention Packet |
| ( ) |
Packet envelopes |
$________ |
| ( ) |
Welcoming letter |
$________ |
| ( ) |
Registration forms |
$________ |
| ( ) |
Name badges, holders and ribbons |
$________ |
| ( ) |
Convention program |
$________ |
| ( ) |
Trade show program |
$________ |
| ( ) |
List of attendees |
$________ |
| ( ) |
Special acknowledgments |
$________ |
| ( ) |
Convention schedule |
$________ |
| ( ) |
Special announcements |
$________ |
| ( ) |
Sight-seeing list |
$________ |
| ( ) |
Daily agendas |
$________ |
| ( ) |
Sign-up forms |
$________ |
| ( ) |
List of eating places |
$________ |
| ( ) |
Special meal tickets |
$________ |
| ( ) |
Special function tickets |
$________ |
| ( ) |
Special invitations |
$________ |
| ( ) |
Awards dinner program |
$________ |
| ( ) |
On-site newsletter |
$________ |
| ( ) |
Workbooks and handouts |
$________ |
| ( ) |
Evaluation forms |
$________ |
| ( ) |
Banners and signs |
$________ |
| ( ) |
Acknowledgment letters |
$________ |
| |
|
Sub-Total I $_______ |
| |
| J. Gifts And Awards |
| ( ) |
Recognition plaques |
$________ |
| ( ) |
Winners awards |
$________ |
| ( ) |
Awards for special guests |
$________ |
| ( ) |
Plaques for speakers |
$________ |
| ( ) |
Flowers for VIP's |
$________ |
| ( ) |
President's gift |
$________ |
| ( ) |
Door prizes |
$________ |
| ( ) |
Gifts for convention packet |
$________ |
| ( ) |
Special gift for attendees |
$________ |
| ( ) |
Gift for spouses |
$________ |
| ( ) |
Prizes for sporting event winners |
$________ |
| |
|
Sub-Total J $_______ |
| |
| K. PERSONNEL |
| ( ) |
Outside consultants fee |
$________ |
| ( ) |
Special secretarial help |
$________ |
| ( ) |
Extra clerical help |
$________ |
| ( ) |
Meeting Planners assistants |
$________ |
| ( ) |
Messengers |
$________ |
| ( ) |
Travel coordinators |
$________ |
| ( ) |
Registration personnel |
$________ |
| ( ) |
Volunteer registrar expenses |
$________ |
| ( ) |
Security guards |
$________ |
| ( ) |
Guard for trade show |
$________ |
| ( ) |
Guards for special events |
$________ |
| ( ) |
Drivers |
$________ |
| ( ) |
Photographers |
$________ |
| ( ) |
Special A/V people |
$________ |
| ( ) |
Sound man |
$________ |
| ( ) |
Projectionist |
$________ |
| ( ) |
Video cameraman |
$________ |
| ( ) |
Stagehands |
$________ |
| ( ) |
Electricians |
$________ |
| ( ) |
Carpenters |
$________ |
| ( ) |
Porters |
$________ |
| ( ) |
Baby sitters |
$________ |
| ( ) |
First aid nurse |
$________ |
| ( ) |
Minister |
$________ |
| ( ) |
Gratuities |
$________ |
| |
|
Sub-Total K $_______ |
| |
| L. MISCELLANEOUS EXPENSES |
| ( ) |
Taxes |
$________ |
| ( ) |
Insurance |
$________ |
| ( ) |
Overtime |
$________ |
| ( ) |
Storage |
$________ |
| ( ) |
Gratuities |
$________ |
| ( ) |
Office supplies |
$________ |
| ( ) |
Bulletin typewriters |
$________ |
| ( ) |
Computers |
$________ |
| ( ) |
Furniture |
$________ |
| ( ) |
Telephones |
$________ |
| ( ) |
Paper |
$________ |
| ( ) |
Walkie-Talkies |
$________ |
| ( ) |
Fax expenses |
$________ |
| |
|
Sub-Total L $_______ |
| |
| |
|
GRAND TOTAL $_______ |
| |
