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How To Safely Transition Back to In-Person Events

October 12, 2020
Posted by Stephanie Guida

As some states begin to lift their social distancing guidelines, organizations are making the transition back to in-person events. While an in-person event is more engaging and a nice return to normalcy, the main priority must be to avoid the spread of COVID-19. For the safety of employees/attendees, in-person events will not look the same as they used to for quite some time. If organizations choose to hold their event in person, they must take steps to ensure the safety and health of all attendees. There are simple steps that can be taken to reduce the risk of spreading the virus at in-person events.

Require Masks

By requiring all attendees to wear a mask, you are increasing safety for everyone. Masks have been effectively proven to be the best action individuals can take against the virus while around others. It is a good idea to post signs throughout the venue that let attendees know that masks are required.

Provide Hand Sanitizer Stations Throughout the Venue

Providing an adequate amount of hand sanitizer stations throughout and encouraging attendees to use them can help to slow the transmission rate of the virus. If used properly, hand sanitizer with at least 60% alcohol is an effective way to kill COVID-19. While hand sanitizer is the faster and easier option, guests should also be encouraged to wash their hands as often as possible.

Spread Out

Social distancing is a must to safely host an in-person event in 2020. Host smaller events in larger rooms and make sure all seating is at least 6 feet apart. It is also a good idea for organizations to place 6 feet markers on the floor anywhere where attendees may need to wait in line to assure everyone maintains their distance.

Stagger Events/Speaker Times

Spreading times out throughout the day may result in smaller attendance per event, creating a safer environment. It also prevents the event from becoming overcrowded and it can potentially reduce the risk of exposure.

Encourage Attendees To Stay Home If Feeling Sick

Advise employees and attendees to stay home if they’re experiencing symptoms of COVID-19, have a fever, or if they have had close contact to someone infected with the virus in the past two weeks. This will reduce the spread of the virus and make it a safer environment for all. If possible, it is also a good idea to take temperatures of guests at the door and turn away anyone experiencing a fever.

Clean and Disinfect

It is necessary in today’s world to have a cleaning/sanitization crew as a part of your in-person event budget. Clean and disinfect any frequently touched surfaces throughout the venue as often as possible. If you plan on selling any food/merchandise at your event, require card only payments. Work with your team to create a schedule for increased cleaning and disinfection. Limit number of guests allowed in bathrooms at one time to allow for disinfecting often.

One of the most important aspects to be aware of is the host state’s social distancing guidelines. Ensure that the state where you are holding the event allows for indoor, in-person gatherings for large groups. Use the CDC’s Guidelines to ensure your event is as safe as can be.

 

 

Stephanie Guida
Posted by Stephanie Guida

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