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Randy Dean

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Time Management Guy and E-mail Sanity Expert

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2 Video(s) By This Presenter

Randy Dean – Business Speaker
A Very Brief 2 Minute Demo Highlights Reel

10 Programs By This Presenter

Every day, managers and professionals are getting buried under a continuing stream of both useful and useless e-mail. Without a system for getting “control of the beast”, professionals spend much of their work (and personal) time spinning wheels and feeling highly unsatisfied. If you would like to get control of your e-mail “beast”, you should attend this program featuring specific tips for Outlook and Gmail users, but applicable to ANY e-mail user. Learn a proven system for taming your e-mail account, with strategies for keeping your inbox efficient and under control by building and administering a personal “e-mail processing system”. Learn how to get rid of all those “quick little” e-mails once and for all, prioritize your most important messages, and mitigate or even eliminate much of that annoying junk and spam. Finally feel on top of your e-mail and related activities, rather than feeling it is on top of you.

In this new program reflecting our current times with the coronavirus outbreak, Randy Dean, MBA, The E-mail Sanity Expert®, will take his 16+ years of “working from a home office” and leading multiple client meetings and webinars virtually, and provide you with tips that can greatly help increase your productivity and effectiveness with both.  We’ll discuss critical set up, equipment, software, tools, and apps that will make your work from home experience more productive and less distracting.  We will also discuss critical tips for running and/or attending online virtual meetings so they can be more useful and effective.  All in a quick 90 minute webinar program!

With organizational resources tighter than ever, and staff and management busier than ever, frivolous meetings are simply not an option. Yet they continue to occur more often than ever. And too many unproductive, wasteful meetings create a major drag on staff morale and motivation, thus affecting productivity, turnover, and the “bottom line”. And, if you are the organizer or leader of unproductive meetings, it certainly does not speak well for your personal management style, effectiveness, and/or competency — you simply cannot afford to look bad when you are “on stage” in a competitive or political environment. Randy Dean, MBA, will share proven strategies and best practices for making sure your meetings are more productive, more focused, and more appreciated. Use your meetings to solve problems, address issues, take advantage of opportunities, and effectively delegate and distribute work — let them be the powerful tool they can be for building your team and your business. (And, we can even do a very fun and useful exercise on how to hold a better brainstorm meeting!)

In this popular quick-hitting program on “finding an extra hour of productivity” every day, Randy Dean, MBA, the “Totally Obsessed” Time Management/E-mail Guy uses humor and high energy as he goes into many of the most common areas of productivity loss (and possible gain!) afflicting many busy professionals today: managing multiple projects, maintaining “traction” when dealing with tasks and interruptions, managing your e-mails more efficiently, clearing the clutter in your mind for better focus and attention, keeping staff on task, tracking “who owes you what” and getting that information on time, and better managing your calendar and contacts for better time and relationship management. His goal is to help stressed out performers learn several new and immediately useful strategies for finding a few minutes on tasks, activities, and actions you are already doing, leading to at least an extra hour of productivity every day, as well as a better way to start and manage your day so more time is devoted to your key projects, clients, and activities with less distraction.

In this popular program on “getting the most from your Outlook” as well as “Taming Your E-mail Beast” for MS Outlook Users, Randy Dean, author of the recent Amazon e-mail bestseller, Taming the E-mail Beast, shows how to expand your capabilities with the market-leading Microsoft Outlook e-mail and professional organization software. Randy delves into Outlook-specific strategies for many of the most common areas of productivity loss (and possible gain!) afflicting many busy professionals today: managing multiple projects & tasks; maintaining “traction” when dealing with tasks and interruptions; clearing the clutter in your mind for better focus; keeping staff on task; tracking “who owes you what” and getting that information on time; and better managing your calendar and contacts for better time and relationship management. Randy will also share several tips and strategies for better managing, organizing and prioritizing your e-mail activities, including converting e-mails into tasks, calendar items, and contacts automatically, saving time by sending “auto-emails”, cutting down on CC’s, SPAM, and junk, and using “Rules” and “Quick Steps” to automate many of your e-mail processes.

Similar to Randy Dean’s popular Finding an Extra Hour Every Day program and his Optimizing Your MS Outlook program, this program specifically shows how you can use the “Google Suite”: Google’s web-based, cloud-based professional productivity tools as a center point for a powerful productivity and time management system. Through the use of the Chrome browser and a couple key browser add-ons on your computer, and the right apps on your phone/tablet, you can set up your Gmail, Google Calendar, Google Contacts, Google Tasks, Google Keep, Google Drive, and Google Docs to know what you need to do and when you need to do it. Randy will show several Gmail tips for enhanced e-mail productivity, as well as how to not just use your browser to manage your day, but how this also automatically syncs with your phone and/or tablet for real-time, “anywhere” productivity. You’ll see how you can manage your time, projects, tasks, people, and e-mail using this powerful suite of Google tools.

You know which apps are fun, but what apps, services and functions will help you turn your Droid, IPhone/IPad, and/or Windows device into a productivity workhorse? In this session, we will discuss the apps and peripheral devices that help take your Smart Phone (and tablets) from “cool” to “critical” when it comes to productivity, time, project, people, and e-mail management as well as “remote” productivity. We’ll even show you a new configuration of apps and services that could allow you to potentially consider using these devices in lieu of more traditional laptop/desktop computers (with specific guidance for those using MS Office 365 and/or the Google Suite of productivity tools), and how these devices might actually be even more powerful from a productivity perspective right now. A highlight to this program is when the presenter, Randy Dean, opens up the floor to program participants to share their favorite apps, allowing people to gain knowledge from all program attendees.

Join Randy Dean, MBA, and author of the recent Amazon e-mail bestseller, Taming the E-mail Beast, as he expands beyond e-mail processing, productivity, and efficiency into the realm of e-mail etiquette. We will discuss how to make your emails get attention, actually get read, and then get acted upon. We will deconstruct a good e-mail, starting with smarter subject lines that get noticed and get opened. We will move into opening instructions that make the e-mail easy to understand and make action points, delegations, and deadlines clear and obvious. We’ll cover effective body copy that helps recipients fully understand the message. And, we’ll talk about effective closes that leave the recipient confident with next actions. AND YES, we’ll even discuss how grammar still matters (yes, it does!) We will also discuss multi-party e-mails and how to help make each person’s action items and deadlines clear, assisting with team coordination.

 

We will of course discuss several “problem” e-mail types — those lacking clear instructions, overusing CC’s, FYI’s, and “reply alls”, emails laden with complex or emotional content, “ping-pong” e-mails (you know — those e-mails that keep bouncing around between folks) and more. We will also talk about the right way to use e-mail for critical and/or urgent communications, and how to identify and re-use successful e-mail communications and templates to increase efficiency while simultaneously enhancing communications quality.

With organizational resources tighter than ever, and staff and management busier than ever, frivolous meetings are simply not an option. Yet they continue to occur more often than ever. And too many unproductive, wasteful meetings create a major drag on staff morale and motivation, thus affecting productivity, turnover, and the “bottom line”. And, if you are the organizer or leader of unproductive meetings, it certainly does not speak well for your personal management style, effectiveness, and/or competency — you simply cannot afford to look bad when you are “on stage” in a competitive or political environment. Randy Dean, MBA, will share proven strategies and best practices for making sure your meetings are more productive, more focused, and more appreciated. Use your meetings to solve problems, address issues, take advantage of opportunities, and effectively delegate and distribute work — let them be the powerful tool they can be for building your team and your business. (And, we can even do a very fun and useful exercise on how to hold a better brainstorm meeting!)

If you would like to get control of “the beast” of information overload and all of your “stacks & piles”, you should attend this program. Learn how to reduce the mess on your desk by having “natural” places for all of your papers, project folders, items to read, etc. Develop strategies and systems for effective and efficient management of your documents and workstation, as well as electronic files. Learn how to get rid of all of the annoying “little stuff” and “clutter” once and for all, and then keep it under control for the ongoing future. We’ll even discuss the possibilities and technology required to move toward a “paperless” workspace. Have a system for managing your info overload rather than letting it manage you!

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Reviews

“Thank you for coming! Everyone was raving about your session and more than one person was heard to have said that you’ve changed their entire life. One of our staff members already said her inbox has gone from 300+ to three since she’s worked it over using your method. And just today, I made my first “drag to the calendar” move — it was awesome. Thank you! Thank you!”

— Midland Area Chamber of Commerce

“Thought I’d let you know that collectively, our group reduced their inbox size by about 50,000 in the last week! Your presentation got the wheels turning, and I see people getting real creative with their tasking and quick steps… Thanks again – I’m certain you will hear from us again.”

— J.O. Gallup Company

“Randy, the viewers watching remotely are saying that you are one of the best speakers so far at MEET. They loved your presentation! Thank you – wonderful job!”

— HSMAI University
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